The Email Archiving Blog

Adoption of cloud storage is gaining momentum around the world. According to Pushen Rinnen of Gartner, this is because "when you put content in the cloud, even if your house burned down, you have a copy somewhere else" (Source: Silicon Valley Mercury News).

Here are some articles of interest to Australian businesses who are interested in cloud-based storage:

It's becoming clear that email compliance is crucial - especially when your business could face some serious penalties, like what happened to LPL Financial LLC last month. According to Wall Street Journal, they were slapped with expensive fines for failing to maintain an adequate email archiving system - precisely $7.5 million dollars and at least a $1.5 million compensation bill.

Protecting your email data should be the top concern for anyone managing a business email archive. In our opinion, a cloud-based archive is best equipped to do this.

With that in mind, here are 3 pieces of industry news that Australian IT Managers, HR Managers, FOI Officers, and Business Owners should read to help them approach the best strategy for corporate email archiving:

The downside of the digital landscape is that hackers have easier access to corporate data, because almost all businesses are now operating online to some extent.

For example, LivingSocial's recent data security breach saw 50 million of their customer usernames, passwords, and emails being compromised.

Unfortunate events such as these really highlight the need for businesses to do all they can to ensure a secure cloud infrastructure is built to protect sensitive data stored in the cloud.

But is this realistic? Is there such a thing as total security in the cloud? How can you control your cloud-based archive and make it safe?

Email archiving isn't the only industry that's adopted cloud-based storage - since cloud technology makes it easier for organisations to collaborate and access data, plenty of other sectors are migrating to the cloud and enjoying its benefits.

Many Australian businesses have been at the centre of scandalous email stories (like the ones we mentioned here). Below is some of the industry news that IT Managers, HR Managers, FOI Officers, and Business Owners should keep top of mind when it comes to their email archiving system:

Email data management is something that all Australian organisations have to deal with, because millions of files are being added to the corporate data that needs to be stored every day.

But just because it's becoming routine to share, transmit, and save these files in archiving resources, this doesn't mean that businesses are doing it in an effective way.

Having attended the The Higher Education Technology Agenda (THETA) Conference in Hobart this week, it's becoming clear that IT decision-makers in higher education are thinking of how to use information technology in an intelligent way.

It's no surprise when you think about the emerging trends in email for educational institutions outlined by AWS:

According to Wikipedia, email archiving is "the act of preserving and making searchable all email to/from an individual."

The reason it has become more important lately is because businesses heavily rely on email as a communication tool and as a source of information. In fact, Radicati's Email Statistics Report, 2012-2016 states that corporate email accounts are expected to "increase at a faster pace than consumer email accounts, as organisations continue to extend email services to employees who may not have had access to email in the past."

Here is what you need to know about email archiving - what it is, why it's so valuable for organisations, and what options are available to you:

Businesses of all sizes are finding that the cloud offers lowered IT costs (capital expenditure and operations costs), as well as the on-demand capacity to scale. As a result more and more are turning to the 'public' cloud as an outsourced email archiving solution in order to cut costs and speed up business processes.

In fact,

• Global big data purchasing is expected to increase from $24 million in 2012 to $26 million by the end of 2015 (Tata Consultancy Services).
• A recent study showed that resources that have traditionally been considered hardware-driven, including file archiving, are now moving into the cloud (Computer Weekly).

There are three things Australian executives should consider in selecting your cloud email archiving vendor: